Simplify: The To-Do List

Have you ever looked at your to-do list and just felt completely and utterly overwhelmed before you even start? My day was often looking like that and rarely did I actually ever complete all of the things off of the list. I would end my day defeated before the next day had ever begun. While the high of checking things off the list was there, the items left unchecked left me feeling less euphoric about what was actually accomplished.

For the past couple of months, I have had the great opportunity to work with a business coach to help make my business better. Charrise McCorey, from Emergence Business Coaching, has been working with me to help me reach my business goals. It has been such a unique experience for me because I am able to actually discover how valuable my time is, increase my productivity, and discover what can emerge from finding balance in my life.

The first thing on our project list was tackling my to-do list and my feelings of constantly being overwhelmed. I felt like I was juggling way too many balls in the air so I wasn't sleeping well, eating well, or feeling like a very good parent. I would start a project, abandon it or do a bad job on it, and then move on to the next thing.

The first thing we did was revamp what my to-do list looked like. Here is an example of what my to-do list looked like for my Monday routine- perhaps it looks like yours?

Amy's Monday To-Do List

Sweep Kitchen Floors
Unload dishwasher
Load dishwasher
Swipe both bathrooms
Make beds
One load of laundry
Clean bathtub
Empty upper level trash
Make grocery list and menu plan
Change sheets on all beds
Clean windows and mirrors on upper level
Dust upper level
Steam floors on upper level
Sweep upper level
Organize the bedrooms

Now those were just my home management goals, we aren't even tackling the business goals for the day. What ended up happening was that I would get a portion of the list done and then have to carry it over for Tuesday. Let's say I got three of those things done. Now we will move on to Tuesday's schedule and it will look like this:

Amy's Tuesday To-Do List

Swipe both bathrooms
Make beds
One load of laundry
Clean bathtub
Empty upper level trash
Make grocery list and menu plan
Change sheets on all beds
Clean windows and mirrors on upper level
Dust upper level
Steam floors on upper level
Sweep upper level
Organize the bedrooms
Dust main level
Sweep main level
Steam kitchen floors
Clean windows and mirrors
Run errands

And then, let's say I got five things done, then Wednesday would carry over to this:

Amy's Wednesday To-Do List

Make grocery list and menu plan
Change sheets on all beds
Clean windows and mirrors on upper level
Dust upper level
Steam floors on upper level
Sweep upper level
Organize the bedrooms
Dust main level
Sweep main level
Steam kitchen floors
Clean windows and mirrors
Run errands
Do one thing I hate
Catch Up on Everything

Usually by Friday, my list looked something like this:

Amy's Friday To-Do List

Clean windows and mirrors on upper level
Dust upper level
Steam floors on upper level
Sweep upper level
Organize the bedrooms
Dust main level
Sweep main level
Steam kitchen floors
Clean windows and mirrors
Run errands
Do one thing I hate
Catch Up on Everything
Empty lower level trash
Dust lower level
Sweep lower level
Clean windows and mirrors on lower level
Clean and organize the home office
Visit the library
Clean out car
Update our Quicken software
Mow lawn
Baking day
Hate myself for accomplishing absolutely nothing
Defeat
Defeat
Defeat

Oh, and did I mention I haven't tackled anything in my business? Obviously, this to-do list was just a running list of things I would never get to and I would hate myself for accomplishing nothing. In tears, I explained to Charrise that I often feel like a bad mom because I had to keep up with my business AND my house and neither was looking good at all. As Charrise says over and over again to me when I say negative things, "That is a story you like to tell yourself. You can change your story."


We decided to change my story. She advised completely revamping the to-do list. Instead of keeping a running list of things I would never do, why not make a shorter list that I could actually accomplish with great success? How would it feel if I could go to bed each night knowing that I had accomplished what was on my list? How would I sleep? Her advice was simple a list of only six things.

Make 3 Business Goals
Make 3 Personal Goals

Now my list looks something like this:

Amy's Revamped Monday To-Do List

1. Set up contests for Tuesday on the blog
2. Complete my to-do list entry
3. Conference Call with Kenmore
4. Play on the floor with the kids for one hour
5. One load of laundry- whites
6. Pay Bills

At night before I go to bed, I make my list of six and go to sleep. At the end of the day, I usually can check most of the things off of the list and if something doesn't get done, it just gets carried over to the next day. I have to say, it is a lot easier to carry over two things rather than twenty each day.

But, what about the bigger goals? I had so many things I needed to do on my list for the website and in my home, but I knew they would never fit on such a limited list.

This is where this comes into play:

Giant Wish List

Instead of adding these to my to-do list each day, take a piece of poster board and begin writing what your bigger goals are. She suggested writing down things you might be afraid to say out loud so that you can see your dreams come into fruition.

Amy's Giant Wish List

Podcast Radio Show With Huge Corporate Sponsorship
Food Network Television Show
Get Featured in Real Simple Magazine
Regular Column in Good Housekeeping
Book Deal
Meet Brad Pitt
Possibly Marry Him

When I think of things that I want to do in the future, I just jot it down on my giant wish list. It is there, I won't lose the idea or goal, but it isn't on my running list of six...yet.

Yes, one day I will have an opening on the list of six and when that happens maybe I might say, "Today is the day to meet Brad Pitt and possibly marry him." I will add it to the list of six and just maybe, I might accomplish it.

You might ask what happened to all the cleaning on the list? Well, instead of writing it down, I just try and do it when I get my goals accomplished for the day. I either make it my goal to clean one day of the week or I just clean when I need to clean. I don't hold myself to commitments about it. I know what needs to get done and when I need to do it, and I do the best I can.

It might not be perfect, but it doesn't keep me up at night anymore.

Simplify.

(photo credits: image 1- one pretty thing image 2-gamookie)


What does your to-do list look like? Could you simplify it? What would you put on a giant wish list?